Your commercial property checklist.

Build the room and floor register

• □Record the address, building name if useful, floor or suite and property use.
• □List rooms proposed for service and mark spaces excluded from the request.
• □Separate tenant premises, strata common areas and any public-facing business space.
• □Name the contact authorized to approve each part of the scope.

Match the work to the surface

• □List carpet, tile and other floor finishes by area.
• □Identify cleared desks, counters, meeting tables, washroom fixtures and shared touchpoints.
• □Keep routine visits separate from periodic floor, carpet or glass work.
• □Note furniture, stock, vehicle displays and equipment that must stay in place.

Set a practical working window

• □Record opening hours, evening occupants and amenity bookings.
• □Confirm the entry route, sign-in point and any elevator or loading restrictions.
• □Identify water, storage and agreed waste-transfer arrangements.
• □Choose an access-problem contact; share keys or codes later through a secure handover.

Make the quote understandable

• □Request tasks and visit frequency for each area, not only a building-wide total.
• □State who supplies soap, paper products, liners and equipment.
• □Show initial cleaning, occasional work and optional tasks separately.
• □For more than one address, request a scope and price by location.

Choose the review points

For a building with several occupiers, confirm the authorized property boundaries alongside the floor register. The Province’s guide explains strata lots, common property and limited common property.

• □Select observable items from the agreed room list, such as an entrance surface or a meeting table.
• □Record concerns by floor, room and task, without private documents or identifying photographs.
• □Agree who receives an exception and who approves a scope change.
• □Confirm the final provider, price, tasks and schedule in writing before service.

Province of BC: common and limited common property